When you are about to relocate an office most of the people are thinking that it is difficult to do it. Of course, there are a lot of items which you need to relocate to another place. On the other hand, you need to settle the paperwork, documents, changing the name of your company, having a new address and other things. But, if you are well-prepared and organized, you do not have to worry. If you are keeping all the things under the control, you can be sure that you will manage it.
Create a moving strategy
The first thing which you need to do when you are planning to relocate an office is that you need to create a strategy. You should talk to your employees and tell them about moving. Explain to them the reasons why are you moving your business. If there is a space to give them an opportunity to come with you, you should also tell them that. Creating a strategy with your employees can be a good thing. In this way, you will separate the tasks between you and you will be able to manage everything.
Discuss possible locations
If you have not decided where are you planning to start your business, you should discuss possible locations with your employees. Do good research and see what are the best options for you. In order to have a clear image, you should always have pros and cons for that location. Just be patient and be sure that you will find the best solution for your business.
Make an inventory list
In order to have a clear image of all your items, you should write everything on a paper. Keep in mind that relocating an office is like when you are preparing to move your items from a home. So, you should make an inventory list. If you have a lot of items which you are planning to relocate, it is not a good idea to rely on your memory. On the other hand, you should separate the items in categories. For example, have one category for light and other for heavy items.
Use packing materials to relocate an office
Once you have finished making an inventory list, you should find packing materials for your office relocation. For example, you are going to need boxes. You can find them on USPS. However, there are other packing materials which can be useful. Get bubble wrap, packing tapes, packing markers, plastic wrap and many other materials. In this way, you are going to protect and secure your items for the relocation. Keep in mind that you must avoid any kind of damage during your moving.
Rent a storage unit
If you have too many items which you can not move at once, you should rent a storage unit. Keep in mind that when you are about to relocate an office, you need to take a lot of items with you. Renting a storage unit can only have positive sides. You can put all of your items inside it, be sure that they are going to be secured and take them at any time when you need. So, you should consider renting a storage unit if you did not have. In this way, you can feel stress-free and be focused on other things for your moving.
Prepare small items from your office
As we mentioned, when you are relocating an office you should separate the items in categories. In this case, we are talking about small and heavy items. Keep in mind that you can relocate small items by yourself. We are now going to present to you a list of them:
- Blank sheet paper
- Toner cartridges
- Paper in a roll for fax machines
- Educational items- When you are about to relocate an office, do not forget the books about the economy. It is a good idea to have them with you because you are going to start from the beginning.
- Merchant supplies
These are the main small things which you can relocate with you. Do not forget them because they are very important for your new beginning. However, your office also has other items which are not so easy to move such as bulky office furniture and other equipment, so it is not so advisable to move them by yourself. Instead, think about hiring professional office movers as they have enough experience with relocations of this sort.
Should you rent a moving truck?
Renting a moving truck is a good idea because you need to relocate large items from your office. But, you must know how to load a moving truck. When you are loading your truck, use your moving inventory list and be sure that all of the items are ready for loading. Also, you need to be patient and focused when you are doing it. Be sure that you have the right size of a moving truck in which you can put all your items.
Check everything one more time
You need to make a final check before you relocate an office. Make sure that you are prepared. Check the paperwork, packing boxes, contact your movers and other things which you need to have prepared for your relocation. Keep in mind that you need to be well-organized because moving an office needs a lot of responsibility.
Change the name of your company
Since you are relocating an office to another city, you should change the name of your company. In this way, you are going to show that you want to become part of that city and that you want to adapt to it really fast. Talk to your employees and see what is the best solution for the new name of your company.
Ready to start your business?
Finally, when you have finished everything for your relocation, it is the time for you to start your business. Keep in mind that you are at the beginning, so you need to be patient. Just be sure about your decisions and always talk to your employees. Together, you can find the best solution for your business.
To conclude, when you need to relocate an office, you just need to be organized. As we mentioned, create a moving strategy and be sure that you are ready to make this type of relocation.